If you’re searching for DeskTime alternatives, you’re likely looking for a more flexible, feature-rich, or cost-effective time tracking and productivity solution. While DeskTime is known for its automatic tracking and productivity analytics, it lacks customization, advanced reporting, and deep workforce insights, making it less ideal for businesses that need a scalable and AI-driven tracking system.
If you’re unsure whether you’re getting enough value, check out this breakdown of DeskTime pricing before making your decision.
In this guide, we’ll explore 8 top DeskTime alternatives, breaking down their features, pros, cons, reviews, pricing, and use cases to help you make an informed decision.
Why Look for a DeskTime Alternative
As your team grows or your workflow changes, you might find yourself needing more control, better data, or a lower price. That’s why many businesses are now considering smarter alternatives.
Here’s why it might be time to switch from DeskTime:
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High Cost for Growing Teams
While DeskTime offers strong time tracking features, users frequently mention cost concerns, especially for small businesses or medium-sized teams. The price structure can be less competitive than other solutions with similar or more robust feature sets.
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No AI-driven productivity analytics
While DeskTime tracks time automatically, it lacks deeper analytics that help you understand work patterns, spot burnout risks, or optimize team performance. -
User Experience & Functionality Concerns
Reports indicate occasional glitches such as slow or unreliable downloading of reports, app crashes, and issues with auto-start functionality on certain platforms (e.g., Mac). These technical shortcomings can disrupt workflows.
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Lack of advanced features for scaling teams
DeskTime misses key features like project-based billing, distraction alerts, or role-based access, which are essential for larger or more complex organizations.
A Comparison of DeskTime Alternatives and Their Pricing
| Feature | Flowace | DeskTime | Time Doctor | TimeCamp | Hubstaff | Toggl Track | ActivTrak | Clockify | Everhour | QuickBooks Time | Replicon | We360 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Pricing | $1.99/user/month | $7/user/month | $5.90/user/month | Free – $7.99/user/month | $7/user/month | Free – $9/user/month | $10/user/month | Free – $7.99/user/month | $10/user/month | $3.50/user/month | Custom (≥ $5/user/mo) | ~$5/user/month |
| Screenshot Capture | Yes | Yes | Yes | No | Yes | No | No | No | No | No | No | Yes |
| Integrations | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
| Inactivity Monitoring | Yes | No | Yes | No | Yes | No | No | No | No | No | No | Yes |
| Website Blocking | No | No | No | No | No | No | No | No | No | No | No | No |
| Mobile App | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
| Offline Tracking | Yes | No | Yes | Yes | Yes | No | No | No | No | Yes | Yes | No |
| Manual Time Entries | Yes | No | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | No |
| Client Access | Yes | No | Yes | No | No | No | No | No | Yes | No | No | No |
| Payroll Features | Yes | No | Yes | No | Yes | No | No | No | No | Yes | No | No |
| Alerts | Yes | No | Yes | No | Yes | Yes | Yes | No | No | No | No | No |
| AI‑Powered Insights | Yes | No | No | No | No | No | Yes | No | No | No | No | Yes |
| Project‑Based Tracking | Yes | No | No | Yes | Yes | Yes | No | Yes | Yes | No | Yes |
Top 11 DeskTime alternatives in 2025
1. Flowace – Best Overall DeskTime Alternative
Flowace is an AI-powered time tracking and workforce productivity tool that offers automatic tracking, real-time analytics, and deep workforce insights. Unlike DeskTime, Flowace provides both automatic and manual tracking, project-based reporting, and AI-driven productivity suggestions, making it a more advanced and customizable solution for teams and individuals.
Key Features
- AI-Powered Automatic Time Tracking – Eliminates manual entries.
- Manual Time Logging – Allows users to manually input work hours.
- Productivity Score & Insights – Tracks efficiency and provides actionable recommendations.
- Project & Task-Based Tracking – Ideal for teams working on multiple projects.
- Website & App Usage Reports – Provides detailed time-spent analytics.
- Payroll & Invoice Automation – Saves time on billing and salary calculations.
Pros
✅ Combines automatic and manual time tracking
✅ Provides deeper productivity insights than DeskTime
✅ Affordable pricing starting at $1.99/user/month
✅ AI-driven analytics for smarter work habits
Cons
❌ Requires initial setup for best customization
❌ Advanced reporting features may take time to configure
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Flowace offers deeper insights than DeskTime, and automation is a game-changer!” – [User on G2]
⭐️⭐️⭐️⭐️ “Love the productivity suggestions, but setup takes time.” – [User on Capterra]
Pricing
Starts at $1.99 per user per month – one of the most affordable and feature-rich options.
Use Case
Flowace is ideal for businesses, remote teams, and enterprises needing AI-powered tracking, workforce analytics, and automated reporting.
2. Time Doctor – Best for Employee Productivity & Workforce Monitoring
Time Doctor is a detailed productivity and workforce monitoring tool that goes beyond basic tracking. Unlike DeskTime, it provides distraction alerts, website usage tracking, and payroll integration, making it better suited for businesses prioritizing accountability and efficiency.
Key Features
- Employee Activity Monitoring
- Website & App Usage Tracking
- Distraction Alerts & Focus Timers
- Automated Payroll & Billing
Pros
✅ Advanced productivity tracking features
✅ Payroll automation for seamless payments
✅ Website & distraction monitoring
Cons
❌ Can feel intrusive for employees
❌ More expensive than DeskTime
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Helps my team stay productive and accountable!” – [User on G2]
⭐️⭐️⭐️⭐️ “Good for tracking but can feel a bit invasive.” – [User on Capterra]
Pricing
Starts at $5.90 per user per month.
Use Case
Time Doctor is best for businesses needing detailed productivity tracking, monitoring, and payroll automation.
3. TimeCamp – Best for Budget-Friendly Automated Time Tracking
TimeCamp is a cost-effective time tracking software that combines automatic tracking, manual time entries, and project-based insights. Unlike DeskTime, it offers detailed reports, invoicing, and billable hours tracking, making it a great choice for freelancers and small businesses.
Key Features
- Automatic & Manual Time Tracking
- Project & Task Management
- Budget Tracking & Invoicing
- Timesheets & Payroll Integration
Pros
✅ Affordable pricing with a free plan
✅ Automatic and manual tracking options
✅ Strong invoicing and reporting features
Cons
❌ Lacks distraction-blocking features
❌ No deep behavioral productivity insights
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Great mix of automation and manual tracking!” – [User on G2]
⭐️⭐️⭐️⭐️ “Wish it had better distraction management.” – [User on Capterra]
Pricing
Free plan available; paid plans start at $7.99 per user per month.
Use Case
TimeCamp is best for freelancers, consultants, and businesses needing automated and manual tracking with invoicing.
4. Hubstaff – Best for Workforce Monitoring & GPS Tracking
Hubstaff is a time tracking and workforce management tool that provides GPS tracking, Employee productivity monitoring, and payroll automation. Unlike DeskTime, it is designed for teams needing remote employee tracking and field workforce management.
Key Features
- GPS Location Tracking & Geofencing
- Automated Payroll & Timesheets
- Employee Productivity Monitoring
- Screenshots & Activity Level Tracking
Pros
✅ GPS tracking for mobile employees
✅ Strong workforce productivity analytics
✅ Payroll automation saves admin time
Cons
❌ Can feel intrusive for employees
❌ Higher pricing compared to DeskTime
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Great for remote teams and GPS tracking!” – [User on G2]
⭐️⭐️⭐️⭐️ “Wish it had better focus-related features.” – [User on Capterra]
Pricing
Starts at $7 per user per month.
Use Case
Hubstaff is best for field teams, remote workers, and businesses that need real-time GPS tracking and workforce management.
5. Toggl Track – Best for Simplicity & Flexibility
Toggl Track is a minimalist time tracking tool that offers flexibility for teams and individuals. Unlike DeskTime, it provides manual and automatic tracking with project-based reporting, making it a strong alternative for professionals.
Key Features
- One-Click Time Tracking
- Task & Project Organization
- Customizable Reports & Insights
- Integrations with 100+ apps
Pros
✅ Extremely easy to use
✅ Free plan available
✅ No intrusive employee monitoring
Cons
❌ Lacks deep productivity insights
❌ No distraction-blocking features
User Reviews
⭐️⭐️⭐️⭐️⭐️ “So simple yet powerful!” – [User on G2]
⭐️⭐️⭐️⭐️ “Great for teams, but lacks focus management.” – [User on Capterra]
Pricing
Free plan available; paid plans start at $9 per user per month.
Use Case
Toggl Track is best for small businesses, freelancers, and agencies that need simple, non-intrusive time tracking.
6. ActivTrak – Best for Workforce Productivity Optimization
ActivTrak is an AI-powered workforce analytics tool that helps companies understand employee productivity and engagement. Unlike DeskTime, it focuses on behavioral insights and team efficiency rather than just distraction tracking.
Key Features
- AI-Driven Productivity Insights
- Real-Time Activity Tracking
- Website & Application Monitoring
- Team Behavior Analytics
Pros
✅ AI-powered workforce insights
✅ Helps managers improve employee engagement
✅ No intrusive employee monitoring
Cons
❌ No built-in time tracking
❌ More expensive than DeskTime
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Helped us optimize our workforce efficiency!” – [User on G2]
⭐️⭐️⭐️⭐️ “Great insights, but lacks time tracking tools.” – [User on Capterra]
Pricing
Starts at $10 per user per month.
Use Case
ActivTrak is best for mid-sized and large enterprises looking for AI-powered workforce analytics and behavioral insights.
7. Clockify – Best Free Alternative for Time Tracking
Clockify is a completely free time tracking software that provides manual and automatic tracking, project-based billing, and team insights. Unlike DeskTime, it allows team collaboration and billable hour tracking, making it better for businesses.
Key Features
- Unlimited Free Time Tracking
- Project & Task Organization
- Billable Hours & Invoicing
- Basic Productivity Insights
Pros
✅ Completely free for unlimited users
✅ Good for tracking billable hours
✅ Supports manual and automatic tracking
Cons
❌ Lacks distraction-blocking features
❌ Basic reporting compared to premium tools
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Best free time tracker available!” – [User on G2]
⭐️⭐️⭐️⭐️ “Needs deeper productivity insights.” – [User on Capterra]
Pricing
Free for unlimited users; paid plans start at $7.99 per user per month.
Use Case
Clockify is best for freelancers, small businesses, and teams looking for a free time tracking solution.
8. Everhour – Best for Project-Based Time Tracking
Everhour is a project-oriented time tracking and workforce management tool designed for businesses that need task-based tracking and invoicing. Unlike DeskTime, it provides better billing, budgeting, and client invoicing.
Key Features
- Task-Based Time Tracking
- Budgeting & Expense Management
- Client Billing & Invoicing
- Integration with Asana, Trello, and ClickUp
Pros
✅ Excellent for project-based teams
✅ Strong invoicing and expense tracking features
✅ Deep integrations with project management tools
Cons
❌ No distraction-blocking features
❌ Lacks AI-driven insights
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Best tool for agencies tracking billable hours!” – [User on G2]
⭐️⭐️⭐️⭐️ “Good for consultants, but lacks productivity analytics.” – [User on Capterra]
Pricing
Starts at $10 per user per month.
Use Case
Everhour is best for agencies, consultants, and project-based teams that need seamless tracking and billing.
9. QuickBooks Time (TSheets) – Best for Field Workforce Management
QuickBooks Time specializes in GPS-enabled time tracking for field teams, offering robust compliance tools and seamless QuickBooks integration. Unlike DeskTime, it focuses on location-based tracking and shift scheduling for mobile workers.
Key Features
- Geofencing & GPS Tracking: Ensure employees clock in/out from designated job sites.
- Shift Scheduling: Assign shifts with drag-and-drop tools (no shift-swapping).
- Break & Overtime Tracking: Enforce labor laws with automated break reminders.
Pros
✅ Real-time GPS monitors fieldworkers.
✅ Intuitive interface for time entries.
✅ Customizable reports for payroll/compliance.
Cons
❌ Base fees ($20/month for 1-99 users) raise costs by
❌ No shift swapping creates admin overhead.
User Reviews
⭐️⭐️⭐️⭐️⭐️ “Best for tracking field teams with GPS accountability!” – [User on Capterra]
⭐️⭐️⭐️⭐️ “Keep track of employees in real-time from the web or mobile applications.” – [User on Software Advice]
Pricing
Pricing starts at $3.50 per user/month and extends upto $23.5 for 25 users.
Use Cases
Manage invoices, track sales, and manage customer interactions. .
10. Replicon – Best for Enterprise Workforce Management
Replicon is an enterprise-grade solution for complex project billing and compliance, excelling where DeskTime lacks advanced analytics. It’s tailored for multinational teams with multi-location operations.
Key Features
- AI-Powered Timesheets: Auto-populate entries from app usage.
- Global Compliance: Track overtime rules across regions.
- Resource Allocation: Assign jobs based on skills/availability.
Pros
✅ Handles billable hours for cross-functional projects.
✅ Offline time capture syncs on reconnection.
✅ Customizable workflows for HR/legal teams.
Cons
❌ Steep learning curve for small teams.
❌ Costly add-ons for advanced features.
User Reviews
⭐️⭐️⭐️⭐️ “A very easy to use tool for timesheets.” – [Enterprise User on Capterra]
⭐️⭐️⭐️⭐️ “Certain aspects of customization are not straightforward or have an additional cost.” – [User on Software Advice]
Pricing
Custom pricing for enterprises; often over $5/user/month.
Use Cases
Global firms need centralized time management for projects and compliance.
11. We360 – Best for AI-Driven Productivity Analytics
We360 focuses on deep productivity metrics for software teams, analyzing active/idle hours to optimize task efficiency. Unlike DeskTime, it emphasizes behavioral patterns over basic tracking.
Key Features
- Activity Heatmaps: Visualize keyboard/mouse usage trends.
- Privacy-First Monitoring: Blocks fake click detection.
- AWS Security: Encrypted employee data storage.
Pros
✅ Identifies time-wasting patterns (e.g., idle hours >30%).
✅ Custom reports for team performance benchmarks.
Cons
❌ Heavy CPU usage slows PCs/mobile devices.
❌ Overly invasive screenshots for some users.
User Reviews
⭐️⭐️⭐️⭐️ “The tool is detailed, so it takes little time to fully understand all reports” – [IT Manager on G2]
⭐️⭐️⭐️⭐️ “An addition of the tips feature can prove to be helpful” – [User on Capterra]
Pricing
Custom plans start around $5/user/month for small teams.
Use Cases
Development teams tracking task-specific productivity (e.g., coding vs. meetings).
Why Flowace is the Best Desktime Alternative?
If DeskTime isn’t meeting your expectations anymore—maybe it feels too basic, too rigid, or just too expensive, Flowace could be exactly what you’re looking for. It’s more than just a time tracker. Flowace gives you smarter insights, flexible features, and a user experience that actually makes teams more productive. Here’s why it’s the best DeskTime alternative in 2025:
- Smarter Time Tracking: Unlike DeskTime, which only offers automatic tracking, Flowace gives you both manual and automatic time tracking. You can log hours manually when needed, which is perfect for flexible teams, freelancers, or offline work.
- AI-Powered Productivity Insights: Flowace uses AI to analyze productivity patterns, detect overwork, and send you alerts. DeskTime just shows you what’s happening—Flowace tells you why and what to do about it. That’s a game changer for managing burnout and improving team performance.
- Advanced Features for Half the Price: Flowace starts at just $1.99/user/month, making it over 70% cheaper than DeskTime’s $7/user/month—and it includes more features like project-based tracking, client billing, productivity dashboards, and payroll reports.
- Built for Modern Teams: DeskTime works well for basic tracking, but Flowace was designed for remote and hybrid teams. You get offline tracking, idle time alerts, silent screenshot capture, app/URL monitoring, and real-time team dashboards.
- Flexible, Privacy-Respecting Monitoring: Flowace gives you privacy-first employee monitoring tools. You can choose what to track, how to track it, and keep your team informed with transparent data sharing. That builds trust—something DeskTime’s rigid tracking lacks.
- Seamless User Replacement: You can replace an old employee with a new one without paying extra, Flowace doesn’t charge for user transitions.
Which Tool Should You Choose?
If you’re looking for the best DeskTime alternative, Flowace is the top choice. It combines automatic and manual tracking, AI-driven insights, workforce analytics, and Employee productivity reports, making it the most advanced and customizable solution. While DeskTime is great for basic automatic tracking, it lacks project-level tracking, AI-powered insights, and workforce monitoring. Time Doctor and Hubstaff are strong options for employee monitoring, while Toggl Track and Everhour cater to project-based tracking.
If you want a cost-effective, AI-powered time tracking solution that offers deep productivity insights, book a free Flowace demo.
