15 Best Team Management Software in 2025

A team can’t work well if its members struggle with communication gaps, low productivity, or lack of accountability. Messages get lost, deadlines are missed, and no one knows who is responsible for what. 

A good team management tool solves these problems by organizing work and keeping your communications clear. This way, teams can stay on the same page and always perform their best. 

In this article, we’ll look at some of the best team management software available today. We’ll discuss the pros and cons of each tool to help you choose the best pick for your team.

What to Look for in a Team Management Software?

When you work as a team, you need a centralized team management software to keep things organized. An efficient team collaboration tool should include features like task management, team collaboration, employee monitoring, and much more. An easy-to-use user interface and integration capability will add to the software’s efficiency.

Let’s dive into these features in detail:

• Project Management: A project management platform keeps all your tasks, deadlines, and team responsibilities in one place. It mainly helps managers assign tasks to team members and track their progress. These task management tools can break down large projects into smaller tasks, making it easier to manage the workload.
• Collaboration: Team collaboration is important for a smooth workflow, especially if you are working in a remote setting. A team management tool should ensure that your team members can communicate, share files, and work together from anywhere with a shared workspace.
• Work analytics: The team management tools should track your team’s performance and identify areas of improvement. It should help you visualize your team’s progress with interactive charts and reports.
• Integration: Projects grow, and so do your needs. As requirements shift, you may need new tools and software. Your team management software should integrate effortlessly with these updates to keep up with your evolving needs.
• Time Management and Productivity: The best team productivity tools will also track your time spent on tasks and manage deadlines. These tools come with reminders, timers, and scheduling options to boost team productivity.

15 Best Team Management Software for 2025

A team’s success depends on the right tools. Testing multiple software and picking the one that meets your needs is a tedious and costly affair. That’s why we have done the hard work for you. Here, we have listed the top team management tools with their special features to make your process easier.

1. Flowace

Flowace simplifies your team management processes with advanced AI features and an intuitive interface. It improves employee productivity through advanced time tracking and project management features. It monitors your work patterns and generates productivity reports without any manual inputs. 

Features:

• Flowace gives you a clear picture of what your team is doing right now. Managers can see tasks, check progress, and spot problems quickly.
• The customized dashboards show you important numbers at a glance. You can easily see how productive your team is and track patterns over time.
• Work gets done faster with automation. Flowace handles repetitive tasks automatically, saving time and reducing manual work.
• Flowace works well with other business tools you already use. This makes sharing information and working together much easier across different teams.
• For remote workers and freelancers, Flowace tracks productivity no matter where they’re located. You can even use location tracking features if needed.
• The system automatically records time spent on tasks without anyone needing to start or stop timers. This creates detailed reports that help you understand exactly how work time is being used.

Pricing:

Basic:$ 1.99 /user/month

Standard: $ 3.99 /user/month

Premium: $ 6.98 /user/month

Free trial available

Pros:

• Flowace uses AI-powered insights to help teams work more efficiently. It analyzes work patterns and suggests ways to improve productivity.
• The software connects easily with other tools your team uses, reducing the hassle of switching between platforms.
• Its interface is clean and easy to navigate so that teams can get started quickly without a steep learning curve.

Cons

• Some of the more advanced features, like deep analytics and automation, are only available in the higher-tier plans. 

Ratings

G2: 4.4/5

Best Fit For

Teams that are looking for a smart, AI-powered tool that automates tasks and provides deep insights into productivity.

2. Clockify

Clockify focuses primarily on time tracking, making it perfect for teams where billable hours drive business operations. Its free plan offers surprisingly generous features, including unlimited users and projects. 

The platform excels at generating clear time reports that break down how hours are spent across projects and tasks. With Clockify, you can easily track billable rates and export financial data for accounting purposes.

Features:

• It allows users to track work hours manually or with an automatic timer, ensuring accurate logging of time spent on different tasks.
• It helps teams to categorize work by projects and tasks, helping managers allocate resources efficiently.
• It helps businesses track billable and non-billable hours, making invoicing and payroll calculations easier.
• It generates detailed reports on team productivity, project progress, and time utilization, providing insights for better decision-making.

Pricing:

Standard: $ 5.49 per seat/month 

Pro: $ 7.99 per seat/month 

Enterprise: $ 11.99 per seat/month 

Free plans available

Pros

• The free plan includes unlimited tracking, making it a cost-effective option for individuals and small teams.
• The interface is simple and intuitive, allowing teams to start tracking time without extensive training.
• Detailed reporting features help managers analyze productivity and optimize work schedules.

Cons

• Lacks built-in task management, requiring integrations for full project tracking.
• Advanced analytics and invoicing features are only available on paid plans.

Ratings

G2: 4.5/5

Best Fit For

Teams and freelancers looking for an easy-to-use, budget-friendly time-tracking solution with detailed reporting.

3. Trello

Trello’s kanban-style boards have made it a favorite for visual thinkers. The card-based system lets teams quickly grasp project status with a glance, This team management tool has a drag-and-drop interface that makes updating progress satisfying and intuitive.

The platform’s “Power-Ups” allow teams to add calendar views, time tracking, and automation rules that move cards between lists based on triggers. Butler, Trello’s automation tool, can handle repetitive tasks like assigning team members, setting due dates, and moving cards when specific conditions are met.

Features:

• Trello allows users to create, assign, and track tasks within customizable boards, ensuring clarity in project execution.
• It includes built-in automation that reduces repetitive tasks by setting rules, triggers, and scheduled commands.
• It offers flexible board customization, allowing teams to adapt Trello to various project management styles.
• It supports detailed checklists and file attachments within cards to keep all necessary information in one place.
• It allows users to categorize tasks with color-coded labels and prioritize them based on urgency.

Pricing:

Standard: $5 Per user/month

Premium: $10 Per user/month

Enterprise: $17.50 Per user/month

Free plans available

Pros:

• The visual board system helps teams track progress at a glance. Even beginners can quickly understand and start using the platform without extensive training.
• Trello includes built-in automation through Butler, which helps reduce repetitive work. This reduces manual errors.

Cons:

• Trello does not offer native time-tracking features, making it less suitable for teams that need detailed work-hour reports. 

Ratings:

G2: 4.4/5

Best Fit For

Trello is best suited for teams that prefer a highly visual approach to project management. It works well for those who need a flexible and intuitive way to organize tasks. 

4. Monday.com

Monday.com gives teams the freedom to set up their work in a way that fits their needs. It uses customizable boards that can be adjusted for different types of projects. In this team management tool, you can choose various views like Gantt charts, calendars, timelines, or Kanban boards, all using the same data to keep everything in sync.

Features:

• It allows teams to create workflows that match their unique processes. Users can set up boards, columns, and automation to streamline project management and task tracking.
• It includes built-in communication features like comments, mentions, and file sharing. Teams can centralize discussions and keep project-related conversations in one place.
• The platform offers built-in time tracking to monitor work hours and productivity. This feature is useful for teams that need to track billable hours or analyze efficiency.
• It has apps for both mobile and desktop, allowing teams to stay connected and manage tasks from anywhere.

Pricing:

Basic: $9 seat /month

Standard: $12 seat /month

Pro: $19 seat /month

Free plans available

Pros:

• Multiple view options, such as Gantt charts, Kanban boards, and timelines, provide flexibility in managing projects. Teams can switch between views based on their preferences.
• It includes automation features that reduce manual work. Teams can set up automated notifications, task assignments, and workflow updates to save time.

Cons:

• The platform can feel overwhelming for new users due to the number of features and customization options. It takes time to learn and set up efficiently.

Ratings

G2: 4.7/5

Best Fit For

It suits teams that need a highly flexible project management tool with automation and multiple workflow options.

5. Toggl Track

Toggl Track has built its reputation on simplicity. With one-click time tracking and an uncluttered interface, teams can implement it with minimal training. The platform excels at generating clear reports that help managers understand where time goes and how to optimize resources.

Features:

• It provides insights into time usage with breakdowns by project, client, or task. Users can generate reports to analyze productivity.
• Toggl Track works across web, desktop, and mobile apps, allowing users to track time from any device.
• It connects with tools like Trello, Asana, Slack, and Jira to streamline workflows and eliminate manual data entry.

Pricing:

Starter” $9 per user/month

Premium: $18 per user/month

Free plans available

Pros:

• The simple, intuitive design makes time tracking hassle-free, even for first-time users.
• Its detailed insights help teams and freelancers track productivity and optimize work hours.
• It works seamlessly across multiple devices, making it convenient to track time on the go.

Cons:

• Its main limitation is the minimal project management and collaboration tools compared to other comprehensive platforms.

Ratings: 

G2: 4.6/5

Best Fit For: 

It is ideal for teams that focus on tracking work hours and managing project budgets effectively.

6. Airtable

Airtable combines the familiarity of spreadsheets with the structure of databases. It creates a flexible foundation for your team management needs. This team management tool helps teams build custom applications without coding, from project trackers to content calendars.

Features:

• Users can create and organize data in a way that suits their workflow, whether for project tracking, content planning, or inventory management.
• The data can be displayed in grid, calendar, kanban, gallery, or Gantt chart views for better visualization and organization.
• Developers can extend its functionality and integrate Airtable with other software through API access.
• It allows users to attach files, images, and documents directly to records for easy reference.

Pricing:

Team: $20 per seat/month

Business: $45 per seat/month

Free plans available

Pros:

• It helps teams to work together in real time, assign tasks, leave comments, and track project updates without switching between apps.
•  Airtable automates repetitive tasks and connects with popular tools like Slack, Google Drive, and Zapier to streamline workflows.
• Whether for project management, content planning, or inventory tracking, Airtable adapts to various use cases.

Cons:

• The free version has restrictions on storage, automation runs, and record limits, which may not be enough for larger teams.
• When handling large amounts of data, Airtable can slow down, making it less efficient for complex databases.

Rating:

G2: 4.6/5

Best Fit For:

It works well for project managers, marketers, and creative teams that require a mix of spreadsheets and databases to track tasks, workflows, and content planning.

7. Asana

Asana is team management software that helps groups work together better. It organizes all your work in one place so nothing gets lost or forgotten. The dashboard displays each task and shows who’s responsible and when it’s due. You can view these tasks as lists, boards, timelines, or calendars depending on what works best for your team.

Asana connects individual tasks to bigger company goals, so everyone understands why their work matters. It helps teams get work done without confusion. 

Features:

• It allows teams to create, assign, and organize tasks within projects, helping to keep workflows structured and efficient.
• Asana provides features for setting objectives, tracking progress, and marking milestones to align your team efforts with company goals.
• The tool offers dashboards, workload insights, and progress tracking to help managers monitor team productivity and project health.
• Teams can set user roles, access levels, and security restrictions to protect sensitive data and ensure that only the right people can modify project details.

Pricing:

Personal: $0 per user/month

Starter: $10.99 per user/month

Advanced: $24.99 per user/month

Free plans available

Pros:

• Asana’s workload view reveals who has too much on their plate. Managers can quickly spot team members approaching burnout and redistribute work before problems arise.
• The interface is clean and intuitive, with a relatively gentle learning curve compared to some competitors. 

Cons:

• The free version lacks advanced reporting, automation, and timeline views, making it less suitable for larger teams with complex project needs.

Rating:

G2: 4.4/5

Best Fit For:

Asana is best suited for teams that need a structured way to manage projects, track tasks, and collaborate efficiently. It works well for businesses of all sizes, from startups to large enterprises, especially those handling multiple projects at once.

8. Pumble

Pumble is team management software that focuses on making communication easier. It brings team conversations into one organized place. Unlike other tools that try to do everything, Pumble specializes in messaging. It creates separate channels for different topics, projects, or teams. This keeps conversations organized and helps people find information quickly.

Features:

• It organizes all team conversations in one centralized workspace with topic-specific channels.
• Your messages stay securely stored and searchable, helping you find important information quickly.
• You can use Pumble on your computer, phone, or tablet, staying connected from anywhere.
• You can search through message history to find past conversations and decisions. This helps you avoid repeating discussions or losing track of important information.

Pricing:

Pro: $ 2.49 per seat/month 

Business: $ 3.99 per seat/month 

Enterprise: $ 6.99 per seat/month  

Free plans available

Pros:

• It includes a meeting recording function that captures your entire team’s conversations. 
• Pumple’s free plan has all essential features that provide excellent value, especially for small organizations and teams on a budget. 

Cons:

• Pumble offers fewer customization features compared to some competitors, which might be a drawback for teams seeking tailored experiences.

Ratings:

G2: 4.6/5

Best Fit For:

Pumble is best suited for small businesses and remote teams seeking a cost-effective, user-friendly communication platform.

9. ClickUp

ClickUp is team management software that tries to replace many different work tools with one platform. It helps teams organize tasks, share documents, chat, and track goals all in the same place. ClickUp lets you create custom workflows that match exactly how your team works.

ClickUp’s AI assistant can help summarize meetings, write task descriptions, and suggest ways to improve how your team works. It learns from your patterns to offer more helpful suggestions over time.

Features:

• It lets you create, assign, and track tasks with customizable statuses to reflect your team’s workflow.
• It helps you monitor time spent on tasks to improve productivity and manage project timelines effectively.
• It has features like comments, mentions, and real-time editing to facilitate seamless team communication.
• It automates your routine tasks to reduce manual work and increase efficiency. 

Pricing:

Unlimited: $7 per user/month

Business: $12 per user/month

Free plans available

Pros:

• ClickUp allows teams to tailor their workflows with customizable dashboards, labels, and statuses, ensuring the platform adapts to various project needs.
• The platform offers a free plan that includes a wide range of features, making it accessible for personal use and small teams without immediate financial commitments.

Cons:

• Due to its extensive feature set, new users may find ClickUp overwhelming
• Some users have reported occasional performance slowdowns when managing large volumes of data within the platform.

Rating:

G2: 4.7/5

Best Fit For:

It is ideal for teams seeking a versatile and customizable project management solution that can adapt to various workflows and scales with organizational growth.

10. Workday

Workday is team management software that handles HR, finance, and planning all in one place. It goes beyond simple task tracking to manage the full employee journey from hiring to retirement.

The system keeps all employee information in one spot. Managers can easily check performance, time off, and career progress with Workday. Team leaders can quickly find available staff, see skills across the company, and plan future staffing needs with ease.

Features:

• The platform offers robust financial management capabilities, including accounting, procurement, and expense management, enabling organizations to maintain accurate financial records and compliance.
• Workday handles both local and global payroll processes, integrating seamlessly with HR and general ledger functions to ensure accurate and timely compensation for employees.
• Workday helps organizations adapt quickly to changing environments, offering insights and automation that enhance decision-making.
• Workday offers advanced analytics and reporting tools, providing real-time insights into various business aspects.

Pricing:

Pricing varies based on your requirements. Free trial available.

Pros:

• Workday provides intuitive interfaces and functionalities that prioritize the needs of end-users, facilitating smoother adoption and daily use. 
• Artificial Intelligence and Machine Learning help Workday improve the decision-making process.

Cons:

• The expenses associated with deploying Workday can be substantial, particularly for smaller organizations.
• Some users have reported that Workday’s compliance management features are not as robust as needed, potentially hindering adherence to regulatory requirements.

 

Rating:

G2: 4.1/5

Best Fit For:

Workday is particularly well-suited for medium to large enterprises that require integrated solutions for human resources, financial management, and enterprise resource planning. Its comprehensive features are designed to meet the complex needs of larger organizations. 

11. Hive

Hive helps teams to plan, execute, and complete their tasks efficiently. The platform uses a flexible layout where you can view your work as projects, tasks, calendars, or Gantt charts. This makes it easy for different team members to see information in the way that works best for them.

Features:

• Hive includes time tracking that shows how long tasks take. This helps teams make better plans for future projects and see where time is being spent.
• The forms feature lets you collect information in a structured way. Teams use this to gather project requests, feedback, or any other data they need to organize.
• Hive’s chat function keeps conversations connected to specific tasks. This reduces confusion and helps team members quickly find the information they need without searching through email chains.
• Automation features handle repetitive tasks like assigning work, sending reminders, or moving items through approval processes. This saves time and reduces manual work.

Pricing:

Starter: $1 per user/month

Teams: $3 per user/month

Free plans available

Pros:

• Time tracking shows exactly how long tasks take, helping teams plan future projects more accurately.
• Its proofing and approval tools streamline review processes.
• Hive’s automation features handle repetitive tasks automatically. This saves time on routine work like assigning tasks, sending reminders, or moving items through workflows.

Cons:

• Its mobile apps have fewer features than the desktop version. This can frustrate team members who need to manage complex tasks while away from their computers.
• Some users report occasional performance issues when handling very large projects with many tasks and attachments.

Ratings:

G2: 4.6/5

Best Fit For:

Hive works best for mid-sized teams that manage multiple projects at once. Marketing agencies, creative teams, and product development groups get the most value from its features.

12. Todoist

Todoist is team management software that stands out for its clean, simple design. It doesn’t overwhelm users with too many features. You can use this tool to create projects and add tasks with due dates, priorities, and labels. Its interface makes it easy to see what needs to be done today, this week, or sometime in the future.

Todoist focuses on task management rather than trying to handle every aspect of teamwork. This makes it quick to learn and use daily without confusion.

Features:

• It helps you create tasks and organize them into projects. Each project can have sections and sub-projects, allowing for a structured workflow.
• You can assign priority levels to your tasks and focus on what’s most important for your business.
• It helps you set due dates and times for tasks, and receive reminders via push notifications, emails, or in-app alerts to ensure you never miss a deadline. 
• You can use labels to categorize your tasks across projects, and create custom filters to view tasks that meet specific criteria, enhancing task management efficiency. 

Pricing:

Pro: ₹175 per user/month

Business: ₹519.50 per user/month

Free plans available

Pros:

• Todoist’s intuitive interface makes it easier for users to create, manage, and prioritize tasks without a steep learning curve. 
• Todoist allows users to add tasks using natural language input, simplifying the task-creation process.
• It offers productivity visualizations, such as streaks and trends, helping users monitor their task completion habits and stay motivated.

Cons:

• While Todoist is excellent for basic task management, it may lack the advanced project management features required for handling complex projects.

Rating:

G2: 4.2/5

Best Fit For:

Todoist is well-suited for individuals seeking a straightforward tool to manage personal tasks and small to medium-sized projects.

13. Smartsheet

Smartsheet is a cloud-based platform designed to help individuals and teams plan, track, automate, and report on work. It combines the familiarity of spreadsheet interfaces with powerful project management features. This makes it a goto tool for users comfortable with tools like Excel. 

Features:

• The platform facilitates team collaboration through features like real-time updates, automated alerts, and shared workspaces.
• Smartsheet includes workflow automation capabilities, enabling users to automate repetitive tasks, set up alerts, and create approval processes, thereby increasing efficiency and reducing manual effort. 
• The platform provides tools for resource management, allowing users to allocate resources effectively, track workloads, and ensure that projects are adequately staffed.
• Smartsheet offers customizable dashboards and reporting features, providing real-time visibility into project status, performance metrics, and other key indicators.

Pricing:

Pro: $9 per Member/​month

Business: $19 per Member/​month

Enterprise: Custom pricing

Advanced Work Management: Custom pricing

Free plans available

Pros:

• Smartsheet’s spreadsheet-like design makes it easy for users to adapt, especially those familiar with Excel. 
• The platform offers automated alerts, real-time updates, and sharing capabilities to improve team collaboration.

Cons:

• Some users may find Smartsheet’s pricing plans, especially for larger teams, to be on the higher side.

Rating:

G2: 4.4/5

Best Fit For:

Smartsheet is ideal for teams and organizations seeking a flexible and collaborative project management solution. It’s particularly beneficial for those who prefer a spreadsheet-like interface but require advanced project tracking, automation, and integration capabilities.

14. Plaky

Plaky is a simple project management tool that helps teams organize their work. It uses boards, lists, and cards to keep track of tasks in a visual way that’s easy to understand. Your team can create boards for different projects or departments in Plaky. Within each board, they make lists for stages of work like “To Do,” “In Progress,” and “Complete.” These tasks are added as cards that move between lists as your work progresses.

Features:

• It allows for an unlimited number of projects and users, making it suitable for teams of all sizes.
• Users can create tasks, assign them to team members, and organize them effectively. The platform supports custom fields and color coding to help prioritize and categorize tasks. 
• Plaky facilitates seamless collaboration through features like team member invitations, in-task comments for discussions and feedback, and notifications to keep everyone updated on task progress and mentions.
• The platform offers 24/7 customer support, a 1-hour average response time, and is ISO 27001 certified for data security.

Pricing:

Pro: $ 3.99 USD  per seat/month 

Enterprise: $ 8.99 USD per seat/month 

Free plans available

Pros:

• The platform offers a free plan that includes unlimited users, projects, and file storage, providing significant value without additional costs. 
• Customers commend Plaky’s support team for their prompt and helpful responses. 

Cons:

• This team the collaboration tools are rudimentary, lacking advanced functionalities found in other project management platforms. 

Rating:

Software Advice: 4.9/5

Best Fit For:

Plaky is suitable for various teams and industries, including marketing, sales, HR, CRM, and software development, providing a centralized platform to streamline workflows.

15. Notion

Notion is a workspace management tool that combines notes, tasks, databases and wikis into one platform. It allows teams to create their own system rather than forcing them to adapt to rigid software. 

Notion is like the digital blocks that you can arrange however you want. These blocks can be simple text, to-do lists, tables, calendars, or even embedded files. You can mix and match these elements on a single page to create exactly what you need.

Features:

• Notion stands out with its block-based system that lets you mix different content types on a single page. 
• You can view the same information as a table, calendar, board, or list with just one click. This means different team members can see the same data in the way that makes the most sense to them.
• Templates in Notion save time by providing pre-built pages for common uses. You can find templates for project management, meeting notes, habit tracking, and more.
• Notion’s linked databases allow you to reference information across pages. When you update data in one place, it automatically updates everywhere it appears.

Pricing:

Free: $0

Plus: $10 per seat/month

Business: $10 per seat/month

Enterprise: Custom pricing

Free plans available

Pros:

• Notion offers a wide range of templates and customization options, allowing users to create workspaces that suit their unique needs. 
• Notion consolidates multiple tools into one platform, minimizing the need for switching between multiple apps.

Cons:

• Though highly flexible, Notion’s interface can feel complicated, especially if you’re just getting started with project management or databases.

Rating:

G2: 4.7/5

Best Fit For:

Notion works best for teams that need flexible organization systems rather than rigid software. It’s ideal for groups that want to build custom workflows instead of adapting to pre-set templates.

How to Choose the Right Software for Your Team

Your team management tool controls how well your team works. Hence, it is important to pick a team management software that fits your team. Think through your team’s main needs and the way they work. Most tools offer a free trial. So, test your best choices before you make a decision. 

A tool that works for your current needs might not be suitable as your team expands. So consider your team size and business growth and pick a tool that can evolve with your workflow.

Final Thoughts

When it comes to managing teams, Flowace stands out with its streamlined approach and its focus on boosting employee productivity. It combines the best of time tracking, and team monitoring, making it easy to assign tasks, set deadlines, and track progress. Plus, its detailed reporting features allow you to analyze team performance and identify areas for improvement.

Whether you’re managing a small team or a growing business, Flowace adapts easily to all your needs. If you’re looking for a tool that improves focus and fosters collaboration Flowace is the right solution for your team.

Take your team’s performance to new heights. Start using Flowace today.

FAQs:

What is the best task management app for teams?

Flowace is an ideal task management app for teams. It offers seamless project tracking, efficient time management, and easy collaboration. It helps teams stay organized, prioritize their tasks, and optimize productivity with powerful insights and workflows.

What is team management software?

Team management software helps you coordinate tasks, track progress, and manage your resources. It helps you improve communication within a team, often offering features like task assignment, scheduling, and reporting.

How to create a team management plan?

To create a team management plan, define team goals, assign roles and responsibilities, set timelines, and establish communication protocols to ensure workforce collaboration and accountability.