9 Best ProHance Alternatives to Boost Your Productivity

Are you a ProHance customer who feels it’s not ticking all the boxes anymore? Or maybe you’re still searching for the best employee monitoring software for your firm?

When your team is spread across home offices, co-working spaces, and company hubs, a simple time tracker may not give you the full picture. You need a tool that helps you see productivity trends, app usage, task focus, and even team bottlenecks without invading privacy.

Here is our comprehensive guide on the 11 best ProHance alternatives for 2025. These tools are handpicked for their features, ease of use, and pricing transparency.

Key Takeaways:

• Cost versus value: ProHance’s entry price roughly costs around $8 – $10 per user per month can strain budgets. Alternatives like Flowace start at $1.99 per user per month and deliver richer features with up to 40% savings.

• Integration matters: While many tools offer only a few connectors, top alternatives such as Flowace, DeskTime, and Insightful integrate natively with more than 30 apps including Jira, Asana, Salesforce, and QuickBooks, making workflows smoother.

• Privacy-friendly monitoring: Instead of relying on invasive methods, the best picks balance oversight with respect for privacy through features such as no keylogging and optional stealth modes, which fosters trust and higher adoption.

• Automation and analytics: Leading alternatives offer automatic time capture, AI-driven productivity scores, and customizable alerts that turn raw data into actionable insights for coaching and process improvement.

• Scalability and support: From solo freelancers to enterprises with more than 1,000 employees, these tools scale smoothly and provide tiered plans, volume discounts, and dedicated onboarding for a fast, low-friction rollout.

• Top overall pick – Flowace: With comprehensive productivity features, transparent pricing, deep integrations, and a privacy-first design, Flowace stands out as the best all-round ProHance alternative for 2025.

Why consider a ProHance alternative? 

ProHance’s plans start at around $10 per user/month, which can be costly for some teams. It also offers only a handful of integrations, notably lacking deep HRMS or project management connectors.

Some users also feel the tool is rigid and intrusive.

Beyond cost, users often seek tools that are easier to use, integrate with their workflow, and respect employee privacy. In fact, the global employee monitoring and surveillance software market is projected to grow rapidly, estimated to reach $6.9 billion by 2030 and $7.61 billion by 2029.

With so many organizations adopting employee monitoring tools, it’s important to find a tool that improves employee productivity without the downsides. 

What to Look For in a ProHance Alternative?

To choose a ProHance alternative, you need to evaluate the features and qualities that matter most for your team. Here are key factors to consider:

• Does the vendor offer tiered plans or volume discounts?
• Are there hidden fees (e.g., setup, screenshots storage)?
• Are there privacy-friendly modes?
• Can users clock in/out, log breaks, and manage shifts?
• Can you categorize tasks by project, client, or team?
• Are there native integration support?
• Is the interface intuitive or does it require a steep learning curve?
• Does the vendor provide onboarding help, training, or documentation?
• Is data stored securely in the cloud or available for on-premise deployment?
• Can the tool scale from small teams to thousands of users?

Top 11 ProHance Alternatives in 2025

Here are the 11 ProHance alternatives that tops our list.

1. Flowace

Flowace’s USP is its all-in-one productivity and time-tracking solution that is simple, affordable, and team-friendly. It combines automatic time capture, project/task tracking, productivity scoring, and attendance management at the most affordable price.

It fully automates employee time tracking (silent mode) and provides rich productivity insights via dashboards and reports. Notably, Flowace users have seen an average of 21% boost in employee productivity.

The software prioritizes a balance of productivity and privacy, avoiding invasive methods like keylogging. Teams across the globe (from freelancers to large enterprises) use Flowace to monitor work hours.

Key Features:

• Hands-free automatic time tracking: Flowace runs quietly in the background, logging your active work hours without ever requiring you to click “start” or “stop” on a timer.
• Silent Monitoring: The tool captures productivity data unobtrusively without pop-ups or distractions. So your team can focus on their work rather than the clock.
• Apps and Website monitoring: Flowace records which applications and websites are used throughout the day, giving you clear insight into how time is allocated across tools and tasks.
• Automatic Online Attendance: Clocking in and out happens automatically; Flowace builds a detailed timeline and generates accurate timesheets that reflect every session without manual entry.
• Employee monitoring: Managers gain a real-time view of team activity, who’s online, which projects they’re working on, and any idle periods, so oversight is effortless and precise. 
• Employee productivity monitoring: Beyond raw hours, Flowace analyzes patterns and generates productivity scores, helping you identify trends, bottlenecks, and opportunities for coaching or process improvement.

Why It’s Better Than ProHance: 

• Pricing: Compared to ProHance, Flowace pricing is a more budget-friendly option, especially for growing teams.
• Integrations: The tool offers 30+ integrations, far more than ProHance’s limited connector options. This makes it easier to sync with your existing workflows.
• Privacy: There’s no invasive keylogging involved. It’s built with employee-friendly tracking that respects user privacy.
• Performance: The software uses a lightweight client that runs smoothly in the background. It won’t slow down your team’s devices or interrupt their work.

Pricing: 

Plan	Price (Monthly)	Price (Annual)	Features
Basic	$2.99/user/month	$1.99/user/month	– Unlimited users and groups – Team & individual dashboards – Unlimited projects and tasks – Silent tracking – Unlimited screenshots – Work-life balance metrics – Basic reporting – Time on Mobile Calls (On Request)
Standard (Most Popular)	$4.99/user/month	$3.99/user/month	– Everything in Basic – Productivity ratings – 10+ integrations – Web & app usage report – 3 sessions with a product specialist – Raw Activity Logs (1-second precision) – Custom Alerts and Notifications
Premium	$10.00/user/month	$6.98/user/month	– Everything in Standard – Client login access – Executive dashboard – Automatic user provisioning – Dedicated account manager – Internet connectivity reporting – Keyboard and Mouse Activity

Ideal For: 

Flowace is ideal for remote, hybrid, and in-office teams that want to maximize productivity. Its flexibility makes it suitable for small businesses and startups (who love the low cost and ease of use) as well as mid-size and enterprise companies (who need advanced analytics and integrations). 

Industries from IT and software development to BPOs, consulting, legal firms, and accounting firms use Flowace to gain visibility into their work patterns. 

User Review: 

Flowace is rated 4.6/5 on Capterra (based on 300+ reviews) with users calling it a “good and cost-effective product to manage my remote team”.

2. Time Doctor

Time Doctor is a popular employee monitoring tool, especially popular among remote teams and freelancers. Launched in 2012, it has since grown a large user base by combining time tracking with screenshot monitoring and basic project management. It works by having users start a timer when they begin work on a task (or use automatic mode) and then recording their activity, including time spent on apps and websites used. 

Key Features:

• Task & Project Time Tracking. 
• Screenshot Monitoring and Activity Tracking.
• Distraction Alerts.
• Reports and Payroll.
• Multi-Device Support on Windows, Mac and Linux..

Pros:

• Accurate Time Tracking: Tracks time spent on tasks, projects, and clients with precision. Ideal for billing and productivity analytics.
• Productivity Monitoring: Provides detailed reports, distraction/idle alerts, and monitors web/app usage. Screenshot capture ensures accountability.
• Payroll & Invoicing: Automates payroll based on tracked hours and generates accurate client invoices.
• Engagement & Well-being Tracking: Offers insights into employee work patterns and potential burnout risks, allowing proactive management.

Cons: 

• No GPS Tracking: Lacks location monitoring required by some teams (e.g., field workers).
• Limited Communication Monitoring: Does not track emails, chats, or calls which areimportant for some industries.
• Interface & Customization: User interface can be unintuitive, especially for beginners. Customization and report flexibility are somewhat limited.
• Sync Issues: Switching between devices (PC/mobile) can lead to syncing and accuracy problems.

Pricing:

Time Doctor pricing for basic plan starts at $6.70 per user/month.

Ideal For: 

Time Doctor is a top-rated ProHance alternative suited for remote teams, outsourcing companies, and freelancers who need accountability. 

Note: Time Doctor may feel a bit heavy-handed for teams. If you are looking for better options check out our article on the best Time Doctor alternatives.

3. Mera Monitor

Mera Monitor is a newer entrant (founded in 2022) in the employee monitoring and time tracking space. It provides an all-in-one platform to manage remote, hybrid, and in-office employees’ productivity.

In practice, Mera Monitor runs on employees’ machines to track active time, application usage, website visits, and even captures screenshots. It also includes features like attendance tracking and task management in the same interface which can reduce the number of separate tools a company needs.

Key Features:

• Real-Time Time and Activity Tracking
• Screenshots & Live Monitoring.
• Attendance and Leave Management.
• Productivity Reports and Dashboards.
• Task Management Integration.

Pros: 

• User-Friendly Interface: Simple to set up and navigate; praised by both managers and employees for ease of use.
• Comprehensive Monitoring Features: Offers real-time monitoring, time tracking, app/website usage tracking, screenshot capture, live streaming, and productivity analysis.
• Strong Support: Proactive and helpful support team regularly updates users on new features and resolves issues promptly.

Cons: 

• Missing Advanced Features: As of early 2025, functionality such as advanced screen recording, CEO dashboard, or tailored manager tools may still be in development.
• Mobile App Limitations: Users note a lack of full mobile access and notifications; primarily web and desktop focused.
• Reporting Depth: Several users request even more detailed or customizable reports and dashboards, particularly for managerial and executive roles.

Pricing: 

Mera Monitor uses a per-user subscription model. The pricing on Mera Monitor is primarily in Indian Rupees which begins from $2 per month for a basic plan.

Ideal For: 

Mera Monitor is ideal for small to mid-sized companies that want a hands-on monitoring tool with real-time oversight. 

Note: But if you’re looking for something more flexible or user-friendly, there are plenty of great Mera Monitor alternatives worth exploring.

4. DeskTime

DeskTime is a popular time tracking and productivity analysis software that has been around for over a decade. It’s known for its automatic time tracking capability. DeskTime is especially loved for its ability to categorize applications and websites into “productive” vs “unproductive” time. It provides a clear picture of how work hours are spent, making it easier to identify inefficiencies. 

Key Features:

• Automatic Time Tracking.
• Productivity Scores.
• Idle Time Tracking & Pomodoro Breaks.
• Screenshots and Document Titles Tracking.
• Absence Calendar and Work Scheduling.

Pros: 

• Automatic & Accurate Time Tracking: DeskTime starts tracking as soon as the computer is turned on, eliminating manual start/stop errors and providing highly accurate records for payroll, productivity analysis, and billing.
• Productivity Insights: Categorizes activities (websites, apps) as productive or unproductive, helping teams optimize their workflow. Snapshot/screenshot features offer visual verification of activity.
• Project & Task Tracking: Allows allocation of time to specific projects and tasks, assisting with resource planning and workflow optimization.

Cons: 

• Higher Pricing: Considered expensive compared to some alternatives, especially for larger teams or those with tighter budgets.
• Occasional Technical Issues: Reports of the app failing to autostart, discrepancies in time logs, or screenshot capture glitches. Some users cite reliability issues across platforms, particularly Linux.
• Complex Reports: Some users find in-depth reports overly detailed or complex to interpret; report downloads can be slow.

Pricing: 

DeskTime’s pricing is straightforward with multiple tiers. The basic plan will cost you $4.5 per user/month.

Ideal For: 

DeskTime is ideal for companies that want to boost productivity and accountability without micromanaging. It’s heavily used in IT and creative agencies, consulting firms, outsourcing companies, and also by freelancers.

Note: That said, DeskTime might not be the perfect fit for every team, especially those needing advanced features or better integrations. Check out our article on Desktime alternatives if you are looking for a better tool.

5. Time Champ

Time Champ is a productivity tracking and employee monitoring software that positions itself as an affordable yet feature-packed solution. Time Champ is available as a cloud service and notably offers an on-premises deployment option, which appeals to companies with strict data security requirements. 

Key Features:

• Automatic and Manual Time Tracking.
• Screen Recording & Snapshots.
• Website/App Monitoring and URL Logs.
• Alerts and Burnout Analysis.
• Multi-Platform and On-Premise.

Pros: 

• User-Friendly Interface: Clean, intuitive dashboard; supports device integration for on-the-go task management.
• Remote and Hybrid Team Support: Geolocation-based attendance, real-time analytics, and remote-friendly design facilitate monitoring of distributed teams.
• Strong Customer Support: Responsive support team known for quickly resolving issues and providing training or onboarding help.

Cons: 

• Idle Time Miscalculation: Sometimes classifies employees as “idle” during meetings or focused tasks without mouse/keyboard activity, leading to inaccurate productivity logs and potential morale issues.
• Occasional Technical Glitches: Users report rare app crashes, slow dashboard load times, or occasional tracking gaps, especially with live streaming.
• Limited Customization: Some users seek more flexibility in customizing leave modules, notifications, or workflow integrations.

Pricing: 

Time Champ’s pricing starts at $4 per user/month.

Ideal For: 

Time Champ is ideal for organizations that want full-spectrum monitoring at a low cost, especially those who aren’t afraid of being a bit “strict” in monitoring.

Note: If Time Champ feels too basic or rigid for your growing team, you can explore more Time Champ alternatives.

6. TeamLogger

TeamLogger is a cloud-based employee time tracking and monitoring software that distinguishes itself primarily by its simplicity and extremely low cost. It’s built by a small team based in India and is designed to provide essential time logging and screenshot monitoring without the expensive price tag that usually comes with such tools.

Key Features:

• Automated Time Logging.
• Screenshots & Activity Monitoring.
• Offline Tracking & Data Sync.
• Web & App Usage, Idle Detection.
• Security & Data Control.

Pros: 

• Affordable & Reliable: TeamLogger is known for low, reliable pricing, making it accessible for small and growing businesses.
• Comprehensive Employee Monitoring: Provides real-time activity tracking, automatic screenshots (with configurable intervals), activity level monitoring (keyboard/mouse usage), and website/application usage tracking.
• Strong Reporting and Accountability: Offers detailed, automated reports on time usage, productivity, and individual performance, enabling managers to identify workflow inefficiencies and areas for improvement quickly.

Cons: 

• Performance Issues: Some users report lag, app slowdowns, or system hiccups, especially during screenshot or livestream features.
• Basic Interface for Complex Needs: The UI is functional but considered too basic or inflexible for advanced project/task management or deep analytics; manual updates to activity/productivity categories can be time-consuming.
• Limited Advanced Integrations: Not as extensible as some competitors in terms of integrations with complex workflow or HR tools.

Pricing: 

TeamLogger keeps it dead simple: $1 per user per month, flat, with a 15-day free trial.

Ideal For: 

TeamLogger is ideal for small businesses, startups, and freelancers who need basic time tracking with screenshots on a minimal budget.

Note: Though TeamLogger gets the job done, some teams find its features limited. Here are some TeamLogger alternatives that can go further.

7. Insightful 

Insightful, previously known as Workpuls, is a comprehensive workforce analytics and employee monitoring platform. It rebranded to Insightful to emphasize the actionable insights it provides to businesses about their workforce. Insightful aims to deliver workforce intelligence, helping companies understand how work gets done.

Key Features:

• Time Tracking and Automated Timesheets.
• Productivity Monitoring & Analysis.
• Stealth Mode and Visible Mode.
• Process and Workflow Optimization.
• Team Management and Access Controls.

Pros: 

• Accurate, Automated Time Tracking: Insightful.io captures time spent on tasks, apps, and websites automatically—reducing manual errors and creating detailed, accurate records for productivity and attendance.
• Real-Time Employee Monitoring: Supports live viewing, automated activity logging, regular screenshots, and categorization of activities, helpful for managers overseeing in-office, remote, or hybrid teams.
• Comprehensive Dashboards and Analytics: Provides detailed, exportable reports and visual dashboards, enabling deep insights into productivity trends, attendance, project allocation, and workforce behavior.

Cons: 

• Limited Project Management: Insightful.io focuses on monitoring and analytics, deeper task management and collaboration features require external tools.
• Restricted User Control: Employees often cannot manually pause tracking or activate private time without manager approval; most privacy settings reside with administrators.
• Higher Pricing: Generally more expensive than some entry-level competitors, which may be a barrier for small teams or startups.

Pricing: 

Insightful is offered in modules with different pricing based on which features you need which roughly comes to $8/user/month.

Ideal For: 

Insightful is ideal for mid-size to large organizations, especially those with remote or hybrid workforces, that want to optimize productivity and workflows.

Note: For teams that want less micromanagement and more insight, there are some smarter Insightful alternatives to consider.

8. Replicon

Replicon is known for its enterprise-grade time tracking, project costing, and compliance solutions. Replicon offers a suite of products that handle time & attendance, client billing, project time tracking, resource management, and more. 

Many large organizations use Replicon to centralize all their time data for various purposes (payroll, billing, compliance with labor laws, etc.). It’s highly customizable and often deployed to replace manual timesheets or homegrown systems

Key Features:

• Project Time Tracking & Billing.
• Time & Attendance.
• AI-Powered Timesheets.
• Compliance and Governance.
• Analytics and Integration.

Pros: 

• Feature-Rich and Scalable: Replicon offers comprehensive time tracking, AI-powered timesheets, GPS-enabled clock-ins, advanced project and billing management, shift scheduling, payroll, and compliance automation—ideal for large organizations and enterprises with complex needs.
• Highly Customizable Workflows: Administrators can tailor rules for breaks, overtime, compliance, approvals, and more, supporting multi-location, multi-department operations.
• Excellent Reporting and Analytics: Detailed and flexible reporting/dashboards allow for real-time insights into hours, projects, compliance, and workforce utilization, which aids better business decisions.

Cons: 

• Steep Learning Curve: The platform is complex and may overwhelm new administrators and smaller teams; full mastery of advanced features can take several months.
• High Cost: Pricing is significantly higher than many competitors, especially with add-ons, making it less suitable for small businesses or startups.
• Time-Consuming Setup: Initial implementation, integration with other software (like payroll and ERP), and workflow customization require technical effort and support.

Pricing: 

Replicon’s pricing is modular, and often not fully transparent without contacting sales for a tailored quote. It ranges from $6 to $30.

Ideal For: 

Replicon is ideal for medium to large enterprises that need a unified time management solution covering multiple use cases. 

Note: If you’re feeling limited by Replicon’s features, check out these Replicon alternatives that offer automation and smart triggers.

To make things even clearer, here’s a quick comparison table of these alternatives:

Comparison Table of ProHance Alternatives

Tool	Key Features	Pricing (USD)	Best For
Flowace	Automated time tracking, AI productivity analysis, 30+ integrations, privacy-friendly (no keylogging)flowace.aiflowace.ai	Basic from ~$3/user (monthly), ~$1.99/user (annual); Premium ~$10/userflowace.aiflowace.ai	Remote/hybrid teams of any size; those seeking full productivity suite at low cost
Time Doctor	Time tracking with manual/auto modes, screenshots & activity levels, distraction alerts, payroll integration	$7/user (Basic) up to ~$16/user (Premium) per monthwhichtimetracker.comfahimai.com	Remote teams and freelancers needing accountability and detailed monitoring
Mera Monitor	Real-time monitoring (live screenshots), attendance & task management, intuitive dashboard, cloud-based	~$3–$5 per user/month (no free version, 14-day trial)softwareworld.cosoftwareworld.co	Small-mid businesses (esp. in India/Asia) with remote staff wanting close productivity oversight
DeskTime	Automatic time tracking, productivity % scoring, idle time detection, 1-user free plan, shift scheduling	Pro $7/user, Premium $10/user (monthly, volume discounts)desktime.comsoftwareadvice.com	Office teams and agencies aiming to improve productivity and track project hours effortlessly
Time Champ	Comprehensive monitoring (screens, video, keylogs), on-premise option, productivity dashboard, alerts	Basic ~$2.99, Premium ~$9.99 per user/monthtrustradius.comtrustradius.com (free trial available)	Budget-conscious companies needing full-featured monitoring; suitable for strict oversight and compliance
TeamLogger	Simple time tracker with auto screenshots, offline sync, silent mode, unlimited storage, client access	$1 per user/month (flat)teamlogger.com (15-day free trial)	Startups and small businesses requiring basic monitoring at rock-bottom cost
Insightful	Advanced employee analytics, intuitive UI, productivity & workflow insights, remote team focuspeoplemanagingpeople.compeoplemanagingpeople.com	From ~$8/user/month (basic monitoring) up to ~$12/user for full suitepeoplemanagingpeople.cominsightful.io	Mid-large organizations seeking data-driven productivity improvement and remote work visibility
Replicon	Enterprise timesheets, project billing, compliance (OT, labor laws), powerful reporting, AI timesheets	Modules from ~$6 to $12/user (e.g., $12 for project time)replicon.comreplicon.com (enterprise pricing available)	Enterprises and pro services firms needing robust time tracking, billing, and labor compliance in one system

Why Flowace is the Best ProHance Alternative

While all these alternatives have their merits, Flowace stands out as the best overall alternative to ProHance for most organizations. Here’s why:

• Comprehensive Productivity Suite: Flowace is more than a time tracker; it combines time tracking, project management, attendance, application usage, and detailed analytics into one platform so you no longer need multiple tools.
• Cost-Effective and Transparent Pricing: Starting at just $1.99 per user per month when billed annually and with a Premium plan around $10, Flowace provides about 40 percent more value than ProHance without any hidden fees, making it an affordable choice for budget-conscious teams.
• Seamless Integration and Flexibility: Flowace offers native connections to over 30 popular apps such as Jira, Salesforce, and Asana, it works across Windows, Mac, Linux, and mobile devices, and it lets you customize projects, categories, and alerts to fit your workflow.
• User-Friendly and Non-Intrusive: With a clean interface and no keylogging, Flowace delivers clear, actionable productivity feedback that employees appreciate, it builds trust and encourages quick adoption, and customers often report significant productivity improvements in a short time.
• Scalable and Supported: Flowace supports teams of all sizes, from small startups to large enterprises, it includes dedicated onboarding and success managers on higher plans, and it receives regular feature updates based on customer feedback and modern cloud infrastructure.
• Proven Results and Testimonials: Case studies such as Digite’s 21 percent increase in transparency and Gravitas Legal’s savings of 37 minutes per employee each day demonstrate Flowace’s ability to drive real productivity gains, providing evidence of its effectiveness.

If you’re looking to upgrade from ProHance, Flowace is the smart choice to future-proof your productivity tracking.

Conclusion

ProHance has helped many organizations track productivity, but as we’ve seen, it isn’t without limitations. Today, teams need solutions that are scalable, budget-friendly, and enriched with features that go beyond basic monitoring. Fortunately, the market offers a wealth of alternatives for ProHance.

For most, the smartest choice will be Flowace. By switching to Flowace, organizations can address ProHance’s pain points head-on: 

• Enjoy a significantly lower cost structure.
• Leverage advanced automation (like AI timesheets and alerts).
• Integrate seamlessly with existing workflows.
• Foster a transparent yet trust-based work culture.

Ready to make the switch? Flowace offers a free 7-day trial and easy onboarding to get you started with no risk. Experience firsthand how Flowace can save you money while helping your team achieve more.

FAQs

• What is the best alternative to ProHance?
  Flowace is widely considered the top ProHance replacement because it delivers automatic time tracking, in-depth productivity analytics, and project management features at roughly 40 % lower cost per user, all while respecting employee privacy.
• Why do people switch from ProHance?
  Users often move on due to ProHance’s higher pricing, limited integrations, feature gaps (like automatic timesheets or GPS tracking), a less intuitive interface, and its heavier impact on system resources.
• How does Flowace compare to ProHance?
  Flowace undercuts ProHance’s ~$8-$10/user price with plans starting at $2.99, offers over 30 native integrations versus just a few, adds automated timesheets and AI-driven insights, and provides a modern, non-intrusive user experience.
• Is Flowace good for specific industries or team sizes?
  Yes, Flowace serves everyone from freelancers and 5-person startups to 1,000+ employee enterprises across industries like IT, BPO, legal, and consulting, and it supports remote, hybrid, and in-office teams equally well.
• What are some tips for transitioning from ProHance to a new tool?
  Involve your team early and pilot both systems in parallel, leverage the new vendor’s onboarding resources, migrate or archive key historical data, customize integrations from day one, and hold training sessions followed by iterative feedback.