Computer Monitoring: 6 Best PC Monitoring Software

Optimizing employee time and productivity while ensuring an efficient workflow is crucial today.

Computer monitoring software allows businesses to explore their capabilities, get real-time insights into employee activity,  optimize workflows, and foster a culture of accountability.

How does it work?

In this blog, we’ll discuss what it is, the features and functionalities of computer monitoring software, and explore the top 6 monitoring software. So, let’s begin.

What is computer monitoring?

Computer monitoring is a professional technique employers use to monitor and record user activity on a personal computer or a network. The recorded data is then further used to trigger alerts on suspicious employee behaviors, produce productivity reports, and identify productive and idle time.

For that, computer monitoring software is required. The PC monitoring software tracks employee activities on a computer system or network during work hours.

Using it, employers learn a lot about how employees utilize their hours at work and how much time they spend on each tool, application, website, etc. Using electronic monitoring helps organizations measure productivity, adherence to company policies, and general conduct in the workplace.

However, computer monitoring software comes with more features than just monitoring. So, let’s look into some essential functions to understand how it gets complete inside information on employee activity in an organization.

Key features of computer monitoring software

It is helpful for companies, especially those with remote or hybrid workers, to have clear visibility into how their employees use company resources.

Identifying your business’s most important features will help you find the right solution. The features of computer monitoring software vary, but the top features of PC monitoring software are as follows:

Activity Tracking

This option allows logs of all keystrokes, applications launched, websites visited, and files accessed by users. The software’s tracking option helps organizations understand how their computers are utilized and ensures compliance with usage policies.

Time Tracking

Tracking employees’ time helps provide insights into employee work patterns and productivity by recording active or idle times and log-in or log-out sessions. It also allows users to log billable hours for client-based work accurately.

Productivity Analysis

With this feature, employers can gather data to generate reports and analytics evaluating employee productivity. This helps organizations identify inefficiencies, trends in workload distribution, and areas where additional training or resources may be needed.

Screenshots

The screenshot feature allows employers to visually monitor computer activities at specified intervals (like 15-20 minutes). Screenshots assist in investigating security breaches, stored and made accessible to employers for review and further analysis.

Email and Chat Monitoring

The software ensures that company policies are followed and sensitive information is protected. It also helps detect unauthorized disclosures and ensure compliance with regulations to maintain a professional work environment.

File Transfer Monitoring

Computer monitoring also tracks file transfers and provides visibility into data movement within and outside the organization. This helps prevent data leaks and ensures that intellectual property remains secure.

Data Security

Encrypting and protecting sensitive data with passwords that adhere to industry standards such as HIPAA, GDPR, or PCI DSS. This safeguards confidential information from unauthorized access or breaches, maintaining regulatory compliance.

Cloud or Data Storage

Flexible storage options allow organizations to choose between cloud-based or local server storage based on their security and accessibility requirements. This ensures that monitoring data is securely stored and easily accessible when needed for audits or investigations.

Why should workplaces use computer monitoring?

With computer monitoring, businesses can ensure that sensitive and confidential information is secure and employees are utilizing their time effectively at work.

Here are a few reasons why workplaces should implement computer monitoring systems:

• Identify poor productivity and enhance project completion
• Stop data breaches and privacy policies
• Increases employee engagement rate while reducing absenteeism

Implementing computer monitor software can help organizations get rid of these problems. Moreover, the benefits of using it include:

• Identifies inefficiencies and provides insights into how employees spend their work hours, leading to improved productivity.
• Helps in safeguarding sensitive information by tracking file transfers and ensuring that confidential data is not being mishandled or leaked.
• Ensures employees adhere to company policies and legal standards, reducing non-compliance risk and associated penalties.
• Allows organizations to optimize the allocation of resources and reduce wastage, such as unnecessary software licenses or underutilized hardware
• This creates a sense of accountability as employees are aware that their activities are being monitored, which can deter inappropriate use of company assets

6 best computer monitoring software

Organizations use monitoring software to achieve the highest levels of operational efficiency and data security possible. The following are the 10 best computer monitoring software for tracking productivity:

Flowace

Flowace is an innovative time-tracking and productivity management tool that streamlines workflow and enhances team collaboration. It is ranked as one of the best employee monitoring software.

Flowace offers businesses a comprehensive solution for tracking time, managing tasks, and optimizing productivity effectively. The software integrates with Jira, Microsoft Office, Dropbox, Azure DevOps, GitLab, etc, tracking productive hours, forecasting project costs, and managing expenses.

Key  Features

• Provides real-time insights into employee activities, empowering managers to track tasks, monitor progress, and identify areas for improvement.
• Seamlessly integrates with popular business tools and software, enhancing collaboration and streamlining workflows across teams and departments.
• Allows you to gain productivity insights from remote employees and freelancers.
• Options like geo-tracking and geo-fencing are available.
• Offers customized dashboards that allow users to visualize key performance metrics and track productivity trends effortlessly.
• Streamlines workflow processes with task automation features, increasing efficiency and reducing manual workload.

Pricing

Flowace.ai offers flexible pricing plans tailored to suit the needs of businesses of all sizes. Basic plans start at $1.99 /user/month, standard plan starts at $3.99 /user/month and premium costs $6.99 /user/month.

Ratings

• G2 Rating: 4.6/5
• Capterra Rating: 4.8/5

Check out how Uplers increased their productivity using Flowace by 31%.

Time Champ

Time Champ helps boost employee productivity with its time tracking and monitoring features. The tools help organizations identify where their employees are spending their time during work hours, ensuring measures are taken to analyze and rectify the situation.

Key Features

• Tracks app and website usage to ensure minimal distractions.
• Gain a live, comprehensive view of team activity for in-depth understanding.
• Capture screenshots manually or on-demand for targeted monitoring.
• Track time, tasks, and projects with features like timesheets and task management.
• Help your employees stay on task with distractions.

Ratings

G2: 4.8/5

Capterra: 4.9/5

Time Doctor

Time Doctor is a leading employee monitoring software that helps companies accurately measure and analyze how teams spend their time. It simplifies employee monitoring and project management in just one platform.

Key features

• Monitor attendance, engagement, and workflow throughout the company.
• Website tracking optimizes workflows and minimizes distractions.
• In-depth productivity analysis of employee work patterns with features like screenshots and screen recording for focused analysis.
• Simplify time management with automatic time tracking and generate reports for effortless payroll processing.
• Encourage efficient work habits with features that promote transparency and focused activity.

Ratings

G2: 4.4/5

Capterra: 4.5/5

Teramind

Teramind is an employee monitoring software that helps organizations analyze employee behavior and improve productivity. The tool allows employers to gain actionable insights to optimize operations, track productivity, and measure performance while maintaining employee privacy.

Key features

• Real-time user activity monitoring is used to detect and prevent violation situations.
• Effective information technology (IT) solutions are employed for data loss prevention.
• Endpoint security software monitors user activities and notifies them when they access or transfer sensitive data.
• Administrators can distinguish between productive and unproductive apps and websites.
• The business intelligence (BI) dashboard monitors staff productivity data, and there is built-in support for GDPR and PCI DSS compliance.

Ratings

G2: 4.5

Capterra: 4.6/5

ActivTrak

ActivTrak computer monitoring software that helps teams perform at optimum levels. It tracks employee hours, provides workforce analytics, and helps hybrid workplaces boost productivity and maximize results. The tool gives users visibility into people, processes, and technology that mitigate risk and uncertainty and for long-term success.

Key features

• Assess total productive and idle work hours for individual employees or teams.
• Automated emails to communicate productivity insights and other information
• Daily, weekly, and monthly reports detail employee workloads and work habits.
• Real-time data and analytics on employee productivity.
• Enhanced security to ensure sensitive information is protected and safe.

Ratings

G2: 4.4/5

Capterra: 4.6/5

Controlio

Controlio’s cloud-based employee monitoring service offers user surveillance for web-based and on-premises solutions. This tool monitors, analyzes, and controls your employees’ activities.

Key features

• Measure, assess, and enhance productivity for both teams and individuals.
• Track every minute of work, regardless of your staff’s location.
• Ensure that your technology stack is used efficiently and complying with work policies.
• Gain a 360-degree view of in-office, remote, and hybrid teams.
• Ensure compliance with GDPR, HIPAA, and other regulations that protect personal data.

Ratings

G2: 5/5

Capterra: 5/5

Conclusion

Computer screen monitoring software can benefit your business, regardless of size or industry. However, respecting employee privacy is pivotal.

Remember, the ideal computer monitoring software enhances business productivity, prevents time theft, reduces liability, safeguards against insider threats, and maximizes growth.

Therefore, choose the right software, such as Flowace, to utilize your resources, streamline operations, and increase efficiency.

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