When you’re shopping around for time-tracking software, one of the first questions that pops into your head is: “How much does this actually cost me per user per month?” Right?
Well, if you’ve landed on this page, chances are you’re currently evaluating Insightful pricing, a well-known name in the time tracking space, and trying to figure out if it’s worth the investment. Maybe you’ve heard about Flowace too, and you’re curious how it stacks up.
So, let’s make your decision a whole lot easier.
TL;DR: Flowace vs. Insightful – Which Time Tracking Tool Offers Better Value?
- Flowace offers plans starting at $1.99/user/month, significantly undercutting Insightful’s base plan at $8/user/month.
- Flowace emphasizes non-invasive monitoring with optional screenshots and transparent tracking, whereas Insightful’s approach includes frequent screenshots, which may be more intrusive.
- Flowace offers scalable solutions with dedicated support, making it suitable for businesses of all sizes, while Insightful’s advanced features are more tailored towards larger enterprises.
In this guide, we’re going to unpack Insightful’s pricing, take a hard look at its features, and then introduce you to Flowace, a smart, powerful, and cost-effective Insightful alternative that offers way more bang for your buck.
When Will Insightful Be the Right Choice For You?
- You need detailed employee monitoring: Insightful is ideal if your goal is to understand how employees spend time across apps and websites for productivity optimization.
- You manage remote or hybrid teams: Perfect for tracking activity levels and ensuring accountability in distributed work environments.
- You want simple time tracking with productivity insights: Great for businesses that don’t need advanced scheduling or payroll tools, just solid tracking and analytics.
- You value real-time visibility: Insightful’s live activity dashboards help managers identify bottlenecks and reallocate workloads quickly.
- You require compliance and transparency: Offers audit-friendly data and activity logs for compliance-focused industries like finance, IT, or legal.
- You prefer a plug-and-play setup: Setup is quick, with minimal onboarding needed for teams already using desktop or remote tracking tools.
Quick Look at Insightful’s Pricing Plans
Here’s how their pricing pans out:
1. Productivity Plan – Starts at $8/user/month
- Basic time tracking
- Activity levels
- Screenshots
- Website & app usage
- Simple reporting
2. Time Tracking Plan – Starts at $10/user/month
- All the above +
- Productivity labeling
- Project/task time tracking
- Manual time entries
3. Process Improvement – Starts at $15/user/month
- Adds automatic time allocation to projects
- Custom workflows
- Productivity trends over time
4. Enterprise Solution – Custom Pricing
- Everything above +
- Executive dashboards
- API access
- VIP support
- Advanced compliance features
Bottom line? You’ll need to climb the pricing ladder pretty quickly if you want anything beyond the basics.
Flowace Pricing: Transparent, Flexible & Value-Packed
Free trial
0 USD (or equivalent) for 7 days (full feature access)
• All features unlocked during trial
• Unlimited users, groups, and teams
• Projects & tasks tracking
• Automatic activity/time tracking
• Screenshots, idle/active analytics
• Basic reporting & dashboards
• Evaluate full functionality without commitment.
Basic
~$2.99/user/month (annual billing)
• Silent / automatic time tracking (apps/web/meetings)
• Real-time attendance / idle vs active time
• Basic dashboards & reports
• Work-life balance metrics (e.g. vs overwork)
• Unlimited projects/tasks/teams
Standard
~$4.99/user/month (annual billing)
• Everything in Basic, plus:
• Productivity ratings (productive vs non-productive time)
• Break/inactivity alerts
• Apps & website usage reports
• Real-time & scheduled email notifications
• Integrations with popular tools (Jira, Asana, Salesforce, etc.)
• Team / multi-approver workflows
Premium
~$10/user/month (annual billing)
• All features in Standard, plus:
• Executive dashboard for leadership
• Client login access (so clients can view project progress & reports)
• Automatic user provisioning (via API or other integrations)
• Dedicated account manager / higher level support
• More advanced analytics, historical data, full reports & branching
Enterprise/Custom
Custom pricing (contact sales)
• Tailored features for large teams or regulated environments
• Custom integrations, on-prem or complex deployment options
• Extended data retention, compliance features
• Dedicated support / white-labeling or custom workflows
At Flowace, we don’t believe in hiding features behind paywalls. Here’s how our pricing stacks up against Insightful:
Flowace vs. Insightful: A Deep Dive into Features That Actually Matter
Choosing the right time tracking and employee productivity platform is about finding the right fit between budgets vs pricing, privacy vs monitoring, accountability vs morale.
Let’s unpack how Flowace holds its ground, and even leaps ahead, when compared to Insightful.
1. Real-Time Smart Activity Recognition
Insightful is reliable for capturing basic activity data like app usage and screenshots. But it still relies heavily on manual tagging and lacks deep contextual understanding of how time is spent.
Flowace, on the other hand, goes much deeper.
Thanks to AI-backed intelligent tracking, Flowace automatically categorizes work behavior, whether it’s coding, attending meetings, designing, idle time, or client communication. No need to waste hours labeling tasks or deciphering spreadsheets. It’s proactive, intuitive, and learns as your team works.
2. Transparent Pricing That Doesn’t Penalize Growth
With Insightful, the moment your business scales or your needs evolve, so does your bill. Core employee productivity features like advanced reporting, time mapping, or executive dashboards? You’ll find those locked behind higher tiers.
Flowace flips that model. Starts at just $2.99/user/month, offers robust features right out of the gate, with no hidden charges or costly upgrades to unlock essential tools. Whether you’re a 10-person small business or a 500-employee enterprise, you get predictable pricing, unmatched value, and the freedom to grow without friction.
3. Deep & Seamless Integrations That Supercharge Workflow
Insightful offers integrations, yes, but often, these are basic, limited, or require configuration help on higher plans. Flowace, in contrast, was designed to plug directly into the ecosystem your team already uses, be it Slack, Zoom, Trello, Asana, Jira, Notion, Zoho, Microsoft Teams, you name it.
These aren’t surface-level integrations, they’re deeply embedded, letting you automate task tracking, enhance collaboration, and get context-rich data across tools. No add-ons. No integration fees.
4. Respectful Monitoring, Not Micromanagement
This one’s a big deal.
Insightful tends to lean into aggressive surveillance, continuous screenshots, frequent activity logging, and even keystroke capture. Sure, it paints a picture, but at what cost to employee trust?
Flowace takes a radically different stance. It’s built with employee dignity in mind. Monitoring is transparent (employees are informed), optional (you can turn off screenshots entirely), focus-driven, not fear-driven. This builds a culture of accountability, not anxiety. Your team works better when they feel trusted, not watched.
5. Built for Modern, Remote-First Teams
Whether you run a hybrid office, a fully distributed team, or work with international freelancers, Flowace is made for today’s flexible work environments.
It supports multi-timezone tracking, auto-sync with remote collaboration tools, and productivity benchmarking across teams and geographies. Insightful can monitor time, but Flowace helps you understand how work happens, no matter where your team is based.
See Flowace up close in a free trial, with all the training you need to get started. Switch to Flowace today!
