Staffing & Recruitment

Back every billed hour with evidence

Staffing runs on records that get questioned, on the invoice, in performance reviews, in promotion calls. Flowace turns self-reported hours into tracked, defensible evidence.

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Use cases

What a self-reported timesheet can't tell you

Every recruiter looks busy, and every timesheet looks right. Flowace shows what actually happened.

Productivity scoring

Tell your top sourcers from the ones who just look busy

Same logged day, but one recruiter sources 80% of it and another half. Flowace scores each on productivity and idle time, so you know who to coach and who to promote.

App & URL Productivity Score for every named recruiter
Idle Time % surfaced per person, not hidden in averages
Sourcing-tool time separated from everything else, per recruiter

Timesheet compliance

Send invoices clients approve instead of dispute

A ₹50L invoice can carry ₹7.5L a client can challenge. Flowace builds timesheets from tracked activity, so each carries its own proof.

Timesheet Compliance Rate built on activity, not memory
Billable Utilisation each client can verify line by line
Cleared disputed invoices 3× faster

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A workforce in motion

Onboard a churning team without onboarding the tool

Headcount changes weekly, and manual setup leaves weekend joiners invisible for days. Flowace tracks from first login and removes on exit automatically.

Tracking from first login measures ramp from day one
Exited users drop off automatically, no ghost licences

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Trust at scale

Keep records that hold up when a client challenges them

Flowace keeps raw, tamper-proof records in a SOC 2, ISO 27001 and GDPR-aligned framework, so every recruiter hour traces back to captured activity.

Silent background capture, consistent and audit-ready
Raw activity logs that stand up in a client billing dispute
SOC 2 Type II, ISO 27001, GDPR compliant and HIPAA ready
Active Directory and HRMS sync for a clean rollout

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See what your timesheets aren't telling you

Most staffing teams find 1/3rd of the day going to non-sourcing work.

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Integrations

Works with the tools recruiting already runs

Flowace connects to your ATS, HRMS and payroll, so recruiter activity and billing data land in the systems you already work in.

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Darwinbox

Freshteam

Keka HR

Asana

Google Meet

Microsoft Teams

HR One

Dropbox

50+ more

Case studies

How different teams turned records into revenue

Spectrum cleared disputed invoices 3× faster. Another client scaled 5× with no added overhead.

How Spectrum got invoices approved 3× faster with verifiable data

Spectrum Talent Management

Staffing

How Spectrum cleared disputed invoices 3× faster

3× faster invoice approval
₹7.5L disputed charges surfaced per ₹50L

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Knowcraft

Analytics & data services

How Knowcraft grew billable hours 12.7% with zero new hires

+12.7%: billable hour growth, no new headcount
₹2.37Cr: recoverable billable capacity surfaced

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How a B2B Data Platform Found Costs 46% Higher

Data Intelligence Firm

AI SaaS

How a data platform found its unit costs running 46% higher

+46%: real contact cost, above every estimate
35%: of approved tool hours, background noise

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Frequently asked questions

About the Staffing Industry

We bill clients off recruiter hours. Does Flowace track time at the per-client, per-account level?

Yes. Activity is captured automatically and attributed by person and by account, so the hours behind each client invoice are recorded as they happen rather than reconstructed at month-end.

Our recruiters all log full days. How does Flowace tell sourcing from looking busy?

It scores each recruiter on App & URL Productivity Score and Idle Time %, so a day logged as “full” gets broken into sourcing-tool time versus everything else.

When a client disputes an invoice, what can we actually show them?

A timesheet built from tracked activity rather than memory, with hours attributed to the person and the work. Because the proof travels with the invoice, disputes stop turning into documentation hunts.

Our headcount changes every week, including weekend hires. Will tracking keep up?

Provisioning is automatic: tracking starts at a new joiner’s first login, including weekends, and deactivates on exit so no one keeps a live licence after they leave.

Does it connect to our ATS, HRMS and payroll?

Flowace connects to your ATS, HRMS and payroll so recruiter activity and billing data flow into the systems you already use.