Automatic Time Tracking Platform ISO 27001:2022 Certified

Track claims, matters, sprints, or cases. Whatever your industry calls work.

Flowace's 5-level hierarchy and industry terminology let you track time against the unit of work that actually matters to your business. Not a generic timesheet.

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How it works

From setup to billing, in five steps.

A workflow tuned for billable-hours businesses. From your hierarchy to your invoice, automated end to end.

1

Step 1: Set up your hierarchy

Match your industry's units of work.
- Client > Project > Task > Subtask > Activity
- Customize terminology: claims, matters, sprints
- Configure once, applies across teams
2

Step 2: Track time automatically

Timesheets generate themselves.
- Activity attributed to projects in real time
- Idle time netted out automatically
- Meetings folded in via calendar integration
3

Step 3: Switch with the Bubble

One-tap project switching, no flow break.
- Desktop widget, always available
- Tag time without leaving your work
- Industry-specific time-and-motion in real time
4

Step 4: Approve and lock

Configurable workflows, audit-ready.
- Manual entry edits routed through approval chains
- Lock timesheets after N days for billing integrity
- Multi-level approvals per team or project
5

Step 5: Bill what you delivered

Invoices generated from tracked hours.
- Per-user billable rates
- Project cost vs. revenue calculations
- Direct export to invoicing

All features

Every capability in Automatic Time Tracking.

Everything you need to track, approve, and bill the time your team spent on real client work.

Projects and Tasks

USP

5-level project hierarchy that maps to your industry's units of work.

One hierarchy. Five industries. Whatever your team calls a unit of work.

5-level hierarchy: Client > Project > Task > Subtask > Activity
Customizable terminology: claims, matters, sprints, engagements, LOBs
Hierarchy adapts to how your industry tracks work, not the other way around
Configurable per team and per client

Flowace Bubble

USP

Desktop widget for one-tap project and task switching.

Capture time the way your team works, not the way a timesheet asks them to.

RCM coders switch between claim types in one tap
IT teams log sprint time without breaking flow
KPO analysts attribute time to specific engagements as they work them
BPO agents tag time to the right LOB without leaving their desktop

Automatic Timesheets

Auto-generated timesheets with idle time netted out.

Other Features

Meeting Time Tracking

Calendar integration to attribute meeting hours to projects.

Price and Cost Tracking

Set billable rates per user; calculate project cost vs. revenue.

Billing and Invoicing

Generate invoices from tracked billable hours automatically.

Timesheet Locking

Lock timesheets after N days to protect payroll and billing integrity.

Manual Time Entry with Approvals

Add, edit, or remove time entries with configurable approval workflows.

Mobile Call Tracking by Project

Track client calls via Android and categorize them by client project automatically.

Location Time Tracking

Select a client site and classify time spent there under the corresponding project.

Folder-Based Classification

Organize documents in Client > Project > Task hierarchy to auto-attribute time.

Ready to bill what your team actually delivered?

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There's more your team can do with Flowace.

Productivity Insights

App and website tracking, productivity ratings, dashboards, and AI-flagged patterns. See where every hour of work actually goes.

Employee Monitoring

Silent or interactive monitoring per team. Forensic-grade activity logs. Privacy mode for opt-out.

Workforce Management

Attendance, shifts, leaves, expenses, and approvals. One platform, no separate HRMS.

See all features

Outcomes

What teams actually find when they switch on
Automatic Time Tracking.

Real numbers from companies running Flowace today. Each one a story worth a read.

Netscribes

9.6 hrs

recovered per team member per week, after Automatic Time Tracking surfaced hidden time gaps in client work.

Uplers

31%

increase in billable hour capture across remote engineering teams in Q2.

Omega Healthcare

52%

drop in client escalations within 90 days of deploying Flowace.

Gravitas Legal

37 min

saved per attorney per day on time tracking and matter classification.

Frequently asked

Everything else, answered.

What is Automatic Time Tracking?

Automatic Time Tracking is the time-tracking layer of Flowace's workforce intelligence platform. It captures how time is spent across applications, projects, and tasks without manual logging. The desktop agent runs in the background, attributes activity to the right project automatically, and generates timesheets you can edit, approve, and bill from.

How is Automatic Time Tracking different from manual timesheets?

Manual timesheets ask employees to remember and enter hours after the fact. Automatic time tracking captures activity in real time and attributes it to the right project. Result: more accurate billing, faster approvals, and no end-of-week reconstruction.

Does it work offline?

Yes. The desktop agent caches activity locally and syncs when the internet returns. No data lost during connectivity drops, no need to be online for tracking to work.

How does Flowace handle billable vs. non-billable time?

Mark projects, clients, or specific tasks as billable or non-billable in the project hierarchy. Flowace separates the two automatically in timesheets, dashboards, and exports. Per-user billable rates can be set so cost-vs-revenue tracking is accurate.

Can my team override automatic time entries?

Yes. Manual edits go through configurable approval workflows. Edits are logged for audit trail. Timesheet locking prevents changes after a configurable cutoff to protect billing integrity.

Does Flowace integrate with QuickBooks, Xero, and project management tools?

Flowace exports billable hours to invoicing tools and integrates with project management platforms via API. Specific integrations: QuickBooks, Xero, Jira, Asana, ClickUp, Trello. See the Integrations page for the full list.

How accurate is the auto-categorization?

The Bubble lets users tag time to projects in one tap, so categorization is human-validated rather than machine-guessed. Folder-based classification handles documentation time. Calendar integration handles meeting time. Result: typically 95%+ accuracy without manual reconciliation.

What about meetings, are they tracked?

Yes. Calendar integration pulls meeting events and attributes them to the right project automatically. Meeting Time Tracking is a standard feature of Automatic Time Tracking.

Which industries use Flowace Automatic Time Tracking?

IT services, healthcare RCM, accounting and audit firms, KPO and consulting, legal practices, BPO and call centers, and staffing and recruitment are the most common deployments. Flowace's customizable terminology lets any billable-hours business track time the way they actually work, with claims, matters, sprints, engagements, or LOBs as the unit of work.